Schedule periodic inspections and vehicle ITV
Filmo has no inspection plans: combine absences, the vehicle's status, the ITV workflow and blocking incidents to cover periodic checks.
Each part follows its own permissions: «Transport» or «Spaces» for absences and the vehicle's status, «Lost and damaged» for incidents, and administrators for workflows.
Some checks come round again and again: servicing the generator every season, testing the tents' anchors before summer, the van's yearly , Spain's mandatory vehicle inspection (an MOT or annual inspection elsewhere). You want the equipment off the schedule on the day, and a reminder before it's due.
Filmo doesn't have inspection plans: there's no "every 10 rentals" rule, no due date with a history of checks, and no inspection calendar. You cover periodic maintenance by combining a few things Filmo already has.
What to use for each need
| You need to | Use | What it doesn't do |
|---|---|---|
| Take a vehicle off the road for an inspection | A vehicle absence with the reason «Maintenance», «Inspection» or «Repair» | Keep a history of inspections or warn you of the next one |
| Close a space for works or an inspection | A space absence with the reason «Maintenance» | The same |
| Repeat that unavailability | A one-off or weekly availability schedule | Confirm the inspection was done |
| Show a vehicle is at the workshop | The vehicle's status «Maintenance» | Have dates or a history |
| Be reminded of the ITV | The vehicle's «Inspection date» and the workflow template «Vehicles' ITV about to expire» | Block the vehicle when the date passes |
| Take inventory equipment out for a check | An incident with «Blocks availability» | Repeat on its own |
| Be reminded of one specific check | An incident's reminder, or a task in the Calendar | Repeat on its own |
Remind yourself of a vehicle's ITV
Store the on the vehicle, then turn on the workflow template «Vehicles' ITV about to expire». Every Monday it looks for active vehicles whose inspection is due within 30 days, sends a notification and opens a task. The date alone doesn't notify anyone: the workflow has to be on. See Create a workflow from a template.
To keep the van off jobs on the day, add an absence with the reason «Inspection». See Block a vehicle for some dates and Add a vehicle to your fleet.
Check inventory equipment
Equipment has no absences, so the way to take the tents out for their pre-season check is an with . Complete it when the check is done. If you want a reminder before the date, add one to the incident or create a task. See Block damaged equipment so it can't be booked and Create a task.
Record what the inspection finds
If the inspection turns up a fault, create an incident for it, with a block if the resource can't be used. See Report an incident.
Good to know
- The inspection date doesn't block the vehicle when it passes.
- Vehicle insurance has no policy or expiry fields of its own.
- Staff absences work the same way for people. See Add an absence for a staff member.
Up next
When a check needs a paid repair: Create a repair ticket.