Filmo — Technical event production & AV rental software

Introducing Neo · NextGen Event Operations

Bookings, equipment, crew and deliveries for every event, in one system. Used by rental companies, technical production companies, tent and furniture companies, staffing agencies, venues and in-house teams.

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14-day free trial · Full access · No credit card required

Order 262041 · Beacon Festival

Fri 3 – Sun 5 OctConfirmed

Add items, kits or services…

ItemQtyFreeAvailability

DiGiCo SD12 console12Available

L-Acoustics K21210Subrented

Shure ULXD wireless kit814Available

LED screen 3×2 m22Available

L-Acoustics K212 in stock

2 subrented · Audioservice

WedThu· prepFriSatSunMon· returnTue

Grand Theatre

2 units · back Fri night

This order

12 units · Beacon Festival

Subrental

+2 · Audioservice

Free

100000012

Covered for exactly the two days that were short.

Order confirmed · pick list sent to the warehouse

100+ teams already automate their event work with Filmo

migrated fromfarmerswife

migrated fromBusiness Central

migrated fromKarve

migrated fromRentman

migrated fromRentalTracker

migrated fromBooqable

migrated fromOdoo

Built to support the events & media production industries

From setting up an event to checking equipment back in. See how Filmo fits your business.

Technician operating a mixing console at a live event

Technical event production

Coordinate quotes, equipment, crew and transport for every production, from the first brief to the final invoice.

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Flight cases and audiovisual equipment backstage at an event

AV rental

Manage sound, lighting and video rentals: availability, prep, deliveries and returns, all in one place.

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“When I first opened Filmo, I instantly got the feeling this was the next generation of event production software.”

Toboggan GroupProduction Services · Madrid

Order from a PDF, Excel or audio with AIDelivery note for selected sectionsGroup several orders into one projectAlert for overdue returnsKit price built from its accessoriesScan QR codes at load-out and returnRepair tickets from incidentsCrew holidays and sick leaveRefundable deposit per item50+ customizable invoice templatesRental contracts with signatureSEPA remittances with mandatesSales receiptsROI of every piece of equipmentConsignment settlements by periodYour own /commands for NeoMarket price research for gearDashboards built from a sentenceClients pay invoices by cardChat with clients in the portalYour own domain for your siteConnect your AI assistant via MCPCustom fields on documentsConnect Gmail, Outlook or iCloudOrder from a PDF, Excel or audio with AIDelivery note for selected sectionsGroup several orders into one projectAlert for overdue returnsKit price built from its accessoriesScan QR codes at load-out and returnRepair tickets from incidentsCrew holidays and sick leaveRefundable deposit per item50+ customizable invoice templatesRental contracts with signatureSEPA remittances with mandatesSales receiptsROI of every piece of equipmentConsignment settlements by periodYour own /commands for NeoMarket price research for gearDashboards built from a sentenceClients pay invoices by cardChat with clients in the portalYour own domain for your siteConnect your AI assistant via MCPCustom fields on documentsConnect Gmail, Outlook or iCloud

Delivery and return tasks on bookingDuplicate an order in one clickTeam chat channels with @NeoAvailability conflicts flagged on bookingSwap an item for its alternativeLow-stock warning when bookingConsignment stock split by owner %Several versions of one quoteRental insurance on the orderKnow when the client opens your emailKanban opportunity pipelineCash count and register closeBill damages back to the clientStock-in when a purchase arrivesAsk Neo about your businessUndo changes made by NeoInbox that labels email by itselfWeekly business summary by emailClients see gear out and overduePortal with your logo and colorsDesktop app for Mac and WindowsREST API with scoped keysAudit log: who did what and whenCalendar synced with Google and OutlookDelivery and return tasks on bookingDuplicate an order in one clickTeam chat channels with @NeoAvailability conflicts flagged on bookingSwap an item for its alternativeLow-stock warning when bookingConsignment stock split by owner %Several versions of one quoteRental insurance on the orderKnow when the client opens your emailKanban opportunity pipelineCash count and register closeBill damages back to the clientStock-in when a purchase arrivesAsk Neo about your businessUndo changes made by NeoInbox that labels email by itselfWeekly business summary by emailClients see gear out and overduePortal with your logo and colorsDesktop app for Mac and WindowsREST API with scoped keysAudit log: who did what and whenCalendar synced with Google and Outlook

Record partial deliveriesReusable order templatesATA carnet built from the orderPrep buffer before and after rentalsAuto-assign serial numbersIncidents block item availabilitySubrent missing items from the orderDuration-based rate templatesQuotes in other currenciesQuote viewed, not signed: call alertVerifactu invoicesAdvance payments on the final invoiceMargin per orderSupplier invoices and paymentsTalk to Neo by voiceOrder health check with NeoSuggested reply draftsWorkflows triggered by webhooksClients report damage from the portalWebsite from ready-made templatesInternal booking appImport items and contacts from ExcelCustom roles and permissionsSync invoices with HoldedRecord partial deliveriesReusable order templatesATA carnet built from the orderPrep buffer before and after rentalsAuto-assign serial numbersIncidents block item availabilitySubrent missing items from the orderDuration-based rate templatesQuotes in other currenciesQuote viewed, not signed: call alertVerifactu invoicesAdvance payments on the final invoiceMargin per orderSupplier invoices and paymentsTalk to Neo by voiceOrder health check with NeoSuggested reply draftsWorkflows triggered by webhooksClients report damage from the portalWebsite from ready-made templatesInternal booking appImport items and contacts from ExcelCustom roles and permissionsSync invoices with Holded

Bulk returns by item conditionAssign crew and vans without overlapsDaily departures and returns briefTransfer stock between warehousesPrint QR labels in bulkMark damage on equipment photosVehicle inspection due alertsBill working days, skip weekendsDocuments in the client's languageFollow up unanswered quotesFacturae for public bodies (FACe)Partial invoicing of an orderMargin per projectEscalating overdue-invoice remindersNeo remembers your preferencesEstimate vans needed with AITurn a client email into an orderClients sign quotes in the portalClients check the delivery note listOnline order checkoutSign deliveries by scanning a QRMigration from RentmanSeveral companies, shared contactsSend invoices to XeroBulk returns by item conditionAssign crew and vans without overlapsDaily departures and returns briefTransfer stock between warehousesPrint QR labels in bulkMark damage on equipment photosVehicle inspection due alertsBill working days, skip weekendsDocuments in the client's languageFollow up unanswered quotesFacturae for public bodies (FACe)Partial invoicing of an orderMargin per projectEscalating overdue-invoice remindersNeo remembers your preferencesEstimate vans needed with AITurn a client email into an orderClients sign quotes in the portalClients check the delivery note listOnline order checkoutSign deliveries by scanning a QRMigration from RentmanSeveral companies, shared contactsSend invoices to Xero

Your whole operation, in one system.

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Stories

Where they came from, and what changed.

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Broadcast · Tres Cantos
“Filmo has been a qualitative leap in the operational structure of Drago Broadcast Services, profoundly transforming our warehouse management, margin optimization and the financial health of our projects.”
Alberto Pino VaquerizoWarehouse Team Lead · Drago Broadcast Services
Read the story
Team on Filmo
15 people
Group
Secuoya Content Group
Before Filmo
farmerswife

Results

What teams gain when their operations run on Filmo.

Teams that use Filmo ship more work with fewer tools and less context-switching. These are the patterns we see when an organization moves from spreadsheets and disconnected RMSes to one operating layer.

faster response time to customer requests.3x
saved per employee, every week, on average.6h
saved per year.* average for a team of 102,880h

Migration

Start with your data, not from scratch.

Bring your equipment, clients and projects as they are, from the tool you use today or from your spreadsheets. We move them into Filmo, history included, while your team keeps working.

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Integrations

Always in sync with the rest of your stack.

Filmo plugs into the tools your team already uses — email, calendar, accounting, payments and more.

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What's new

Better every month.

Every month Filmo adds new features, enhancements and fixes. Get the most useful ones by email, with how to start using them.

See all updates

Frequently Asked Questions

Quick answers to common questions about how Filmo works, what it costs and how teams get started.

Filmo is software for event production and equipment rental. It brings quotes, equipment availability, crew planning, warehouse operations, invoicing and reporting into one platform.

Filmo is for any team that moves equipment and people for an event: AV and event production companies, equipment rental companies, tent and furniture rental for weddings and events, event staffing agencies, broadcasters, venues and studios, and props and costume businesses. In-house teams at a company, school or university use it to book, prepare and lend their own equipment, without quotes.

You can explore Filmo with a 14-day free trial. Moving your operation depends on your data and the processes you need to set up. We agree what to migrate and when to switch, so you can review your data before your team starts working in Filmo. Migration, setup and training are scoped in your proposal.

From €39 per user/month, billed annually, excl. VAT. Filmo OS connects your operation; configure the products your team needs. Your proposal sets out users, products, setup, migration and ongoing support.

Yes. Filmo connects to email, calendar, accounting (Xero, QuickBooks, Sage), payments (Stripe), storage, Slack and more. If your tool has an API, we can connect it.

Support is always included to help you use Filmo and answer your questions. If you need extra guidance, training or dedicated assistance, talk to the team and we will agree the scope with you.

Start with a 14-dayfree trial of Filmo.