Resources · Blog
Guides & templates for rental teams.
Practical, no-fluff articles on running an equipment rental operation — from serial numbers and RFID to rental agreements and event checklists.
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·5 min read
Rental Equipment Returns: Count, Inspect and Release Stock
Equipment on the loading bay is not necessarily ready for the next event. Separate arrival, inspection and release so partial returns and damaged items remain visible.
·7 min read
Verifactu for Equipment Rental Companies: What Changes and How to Prepare
Prepare your rental invoicing process: distinguish the current legal timetable from announced changes, separate deposits from advances and check what your software actually sends.
Inventory and tracking
Serial numbers, RFID, maintenance and subrentals: know where every item is and what state it is in.
8 articles
·6 min read
Equipment Subrental Between Companies: How to Request It, Charge for It and Keep Track of It
Subrentals can cover a shortage, but their dates, return obligations and costs need to stay connected to the job. Learn what to agree, how to price the work and how to track supplier equipment.
·4 min read
Most Rented Items: Find What Your Market Actually Needs
A worldwide ranking cannot tell you what to buy for your next event season. Compare categories, measure your own demand and distinguish busy equipment from profitable equipment.
·7 min read
AV Equipment Inventory Management: A Practical Guide for AV and Production Teams
Kits, serials, cables, consumables and sub-rentals: how AV teams keep inventory accurate through back-to-back show weeks — with the metrics and checklist to prove it.
·6 min read
Equipment Maintenance Log Template: Columns, Example Rows and the KPIs That Matter
Breakdowns are cheapest in the warehouse and most expensive mid-job. A practical equipment maintenance log template for rental teams: the columns that matter, sample entries, preventive vs corrective work, and the KPIs — MTBF, cost per asset — the log should feed.
·5 min read
AV Equipment Sign-Out Sheet Template (and When to Retire It)
Every column a sign-out sheet needs to actually get gear back — plus the point where paper stops working for AV teams.
·7 min read
What Is RFID Equipment Tracking? How It Works for Rental Inventory
RFID identifies tagged equipment without optical line of sight. Learn what a pilot should prove, how to budget the full workflow, and when it may help a rental warehouse.
·6 min read
What Is a Serial Number? A Practical Guide to Serial Numbers for Equipment
Serial numbers are the smallest unit of truth in a rental warehouse. Here's what they are, how they differ from model numbers and SKUs, and how to track them so gear stops disappearing between jobs.
Starting a rental business
Ideas, numbers and first steps for renting out tents, party equipment or gear.
4 articles
·4 min read
20 Rental Business Ideas — and How to Validate One
A useful rental idea starts with a customer, a repeatable job and costs you can measure. Explore 20 options and a practical way to test your shortlist.
·5 min read
How to Start a Tent Rental Business: Equipment, Sites and Job Costs
The tent is one part of the job. Plan equipment, site checks, competent installation, delivery, drying and cash flow before accepting the first booking.
·5 min read
How to Start a Party Rental Business: A Practical 10-Step Plan
Build a party rental offer you can deliver: ten steps covering customers, equipment, costs, documentation and the work between bookings.
·4 min read
25 Things You Can Rent Out — and What to Check First
From tools and cameras to event furniture: 25 items to investigate, the work each rental creates, and how to decide whether the income covers the costs.
Events and production
Checklists, event orders and quotes for technical events, hotels and venues.
8 articles
·8 min read
How to Quote a Technical Event: Line Items, an Example and the Mistakes That Cost Margin
Build a technical quote around equipment, crew, logistics and the full production schedule. A two-day conference example shows what to include and where costs can be missed.
·8 min read
In-House AV for Hotels: Own It, Sub-Rent It or Outsource It?
Compare an external AV provider, an internal department and a mix of owned and sub-rented equipment. Build the decision from your event requirements, full costs and staffing capacity.
·8 min read
Hotel Event Space Management: Plan Rooms, Equipment and Crew
A hotel event plan needs to account for the room, the shared equipment pool and the people who set it up. Use this guide to plan availability, turnarounds and event costs together.
·7 min read
Banquet Event Order (BEO): What It Is + Free Template
The BEO is the single document your banquet, kitchen, AV and setup crews execute from. Here's what belongs in it, how to keep it honest — and a template to copy.
·7 min read
Virtual Event Production: A Practical Guide for AV Teams
Define the technical requirements, crew responsibilities and recovery plan for a virtual or hybrid event, then rehearse the complete audience experience.
·6 min read
Church AV Equipment Management: A Practical Guide for Worship Teams
A practical way to track equipment across the auditorium, youth room and off-site events: build an inventory, record handovers, check availability and plan maintenance.
·6 min read
Event Setup Checklist Template: From Load-In to Doors
A phase-by-phase checklist to adapt to the venue, equipment and crew, from pre-production to return inspection and follow-up on missing or damaged items.
Contracts, invoicing and tax
Rental agreements, deposits, VAT and Verifactu, explained for rental companies.
3 articles
·6 min read
Equipment Rental Deposits and VAT: How Much to Ask, When to Return It and When It Is Invoiced
A deposit protects your gear, but it raises questions: how much to ask, how to collect it and whether it carries VAT. The essentials for rental companies, including damage and late returns.
·6 min read
Equipment Rental Agreement Template: What to Include (and Why)
The clauses that protect your gear and your margin — a rental agreement template built for equipment and AV businesses.
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