Resources · Blog
Guides & templates for rental teams.
Practical, no-fluff articles on running an equipment rental operation — from serial numbers and RFID to rental agreements and event checklists.
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·8 min read
In-House AV for Hotels: Own It, Sub-Rent It or Outsource It?
In-house AV providers hand 30–50% of every invoice back to the hotel — and planners increasingly bring their own vendors. The math behind owning your AV, and how sub-rentals make it work.
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·8 min read
Hotel Event Space Management: Rooms, Gear and Crew in One Calendar
Every full-service hotel runs a rental company it doesn't call one: spaces by the day, an equipment pool shared across rooms, crews on call times. Here's how to run it like one.
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·7 min read
Banquet Event Order (BEO): What It Is + Free Template
The BEO is the single document your banquet, kitchen, AV and setup crews execute from. Here's what belongs in it, how to keep it honest — and a template to copy.
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·6 min read
The Most Rented Items by Sector — and What They Mean for Your Fleet
Tables and chairs, PA speakers, mini excavators, pressure washers: the most rented items are rarely the most glamorous. Here's the ranking by sector, when each one peaks, and how to find the real top earners in your own warehouse.
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·7 min read
20 Rental Business Ideas That Make Money in 2026 (and How to Start)
The same asset, rented over and over, beats most retail math. Here are 20 rental business ideas organized by category, with realistic demand, investment and margin figures — plus how to validate yours before buying a single unit.
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·7 min read
Virtual Event Production: The Complete Guide for AV Teams
The technical stack, crew roles, timeline and redundancy plan behind virtual and hybrid events that don't fall over on air — plus the pre-show checklist.
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·7 min read
How to Start a Tent Rental Business: Costs, Permits and a First-Year Playbook
Tents are one of the highest-margin categories in event rental — and one of the easiest to get wrong. What the fleet really costs, which permits and insurance you need, how to price per square foot, and the mistakes that sink year one.
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·6 min read
Church AV Equipment Management: A Practical Guide for Worship Teams
Between the main auditorium, the youth room and the portable kit that travels to off-site events, most churches own far more AV gear than anyone realises — and nobody's job is to track it. A practical system for inventory, volunteers, scheduling and maintenance.
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·7 min read
How to Start a Party Rental Business: A Realistic Playbook
Startup costs, first inventory, pricing and the weekend logistics nobody warns you about — a realistic 10-step playbook for starting a party rental business.
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·6 min read
Event Setup Checklist Template: From Load-In to Doors
From pre-production to the gear back on the shelf: a phase-by-phase checklist template that keeps event setups on schedule and nothing forgotten on the truck.
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·6 min read
25 Things You Can Rent Out to Make Money (Ranked by ROI)
Almost anything expensive and occasionally used can earn rent — camera gear, tools, party equipment, dresses, trailers. Here are 25 things you can rent out to make money, ranked by how fast they pay for themselves.
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·7 min read
Audio Visual Inventory Management: A Practical Guide for AV and Production Teams
Kits, serials, cables, consumables and sub-rentals: how AV teams keep inventory accurate through back-to-back show weeks — with the metrics and checklist to prove it.
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·6 min read
Equipment Maintenance Log Template: Columns, Example Rows and the KPIs That Matter
Breakdowns are cheapest in the warehouse and most expensive mid-job. A practical equipment maintenance log template for rental teams: the columns that matter, sample entries, preventive vs corrective work, and the KPIs — MTBF, cost per asset — the log should feed.
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·5 min read
AV Equipment Sign-Out Sheet Template (and When to Retire It)
Every column a sign-out sheet needs to actually get gear back — plus the point where paper stops working for AV teams.
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·7 min read
What Is RFID Equipment Tracking? How It Works for Rental Inventory
RFID lets you scan a whole case of gear without a line of sight. Here's how it works, what it costs, and when it's worth it for rental inventory.
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·6 min read
Equipment Rental Agreement Template: What to Include (and Why)
The clauses that protect your gear and your margin — a rental agreement template built for equipment and AV businesses.
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·6 min read
What Is a Serial Number? A Practical Guide to Serial Numbers for Equipment
Serial numbers are the smallest unit of truth in a rental warehouse. Here's what they are, how they differ from model numbers and SKUs, and how to track them so gear stops disappearing between jobs.
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