Spaces and locations
Know when a room is free. Know where the equipment is.
Book a studio or event room with the job. Give every item a place in the warehouse. Two uses for spaces, whether you rent equipment on its own or deliver the whole event.
Spaces you rent out
Rooms and studios have their own booking dates, preparation time and closures.
Spaces · Availability
North Room
Occupied: 09:00–19:00
- Preparation before
- 09:00–10:00
- Brand presentation
- 10:00–18:00
- Preparation after
- 18:00–19:00
1 hour of preparation on each side of the reservation.
Places you store equipment
Warehouses, aisles, shelves and levels tell the team where to find the material, even if you never rent out a room.
Inventory · Stock
LED uplight
North warehouse
Location within the warehouse
- Aisle 2
- Shelf B
- Level 1
The stock's location is shown on the item's page.
From the next booking to the right shelf.
Keep the room's schedule and the equipment's location clear.
The room belongs with the rest of the job.
Add a studio or event room as a line on the order, with its own dates and rental price. Book it on its own or alongside lighting, sound and furniture. A draft leaves the space free; reserving the order occupies the whole space.
Orders · EV-1042
Brand presentation
24 Oct · 10:00–18:00
- North RoomWhole space
- LED uplight24 units
- Conference chair40 units
The space has its own dates on the order.
Leave time on either side of the booking.
See bookings in the space's calendar or compare several spaces on a timeline. Preparation time counts before and after each reservation, so setup and reset are part of availability when you check the next job's dates.
Spaces · Availability
North Room
Occupied: 09:00–19:00
- Preparation before
- 09:00–10:00
- Brand presentation
- 10:00–18:00
- Preparation after
- 18:00–19:00
1 hour of preparation on each side of the reservation.
Make a closure part of the schedule.
Block dates for painting, building work or a closure, even when there is no rental order. Set a one-off period or preview and publish a weekly series. If existing bookings are affected, Filmo flags them for you to review; you decide what to change.
Spaces · Unavailability periods
North Room
26–27 Oct
All day
Maintenance
Painting
Bookings and unavailability
If a closure affects a booking, review its dates. Existing orders are kept.
From “in the warehouse” to the right shelf.
Organize a warehouse into aisles, shelves and levels. Assign a location when you add or move stock, then read it on the item's page. The team preparing a dry hire pickup or loading an event can see where the equipment is stored.
Inventory · Stock
LED uplight
North warehouse
Location within the warehouse
- Aisle 2
- Shelf B
- Level 1
The stock's location is shown on the item's page.
A few details about spaces
Can I use warehouse locations without renting out rooms?
Yes. Use spaces to record where equipment is stored. Enable warehouse locations to organize aisles, shelves and levels, then assign your stock from the item's page. You do not need to offer a room for rental.
Can I book part of a room or use capacity to manage bookings?
A space is always booked as a whole. It cannot be split between orders at the same time. Capacity and dimensions describe the space; they do not manage seats, attendance or how much equipment fits.
Does a draft order hold the space?
No. The space is occupied from the point the order is reserved, for the line's dates plus preparation time before and after. A returned space still needs to be checked in to release the reservation.
Keep the space connected to the job.
Continue with the order, the equipment and the documents.
Frequently Asked Questions
Quick answers to common questions about how Filmo works, what it costs and how teams get started.
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