The Verifactu and its influence on audiovisual rentals
The Verifactu (Verification of Usage Invoices) is the new system developed by the Tax Agency to ensure that all invoices issued in Spain comply with the criteria of:
Authenticity and integrity: they cannot be manipulated or altered.
Traceable record: each invoice is associated with a unique identifier.
Fiscal transparency: the risk of “B” invoicing or duplicates is eliminated.
This means that starting in 2026, the Verifactu becomes the new mandatory system in Spain to ensure that all invoices issued by all companies, including those for rental of audiovisual equipment, must issue their invoices through programs that guarantee such compliance.
What does this mean for audiovisual rental companies?
Goodbye to “homemade” invoices: any document must be generated with certified software.
Greater fiscal control: the Tax Office will receive real-time information on the issued invoices.
Need for digitization: it will not be feasible to continue managing budgets and invoices manually or with unadapted tools.
This has generated great concern in the sector. The reality is that the regulation forces a step towards a much more digitized and professional management.
What a good management software for audiovisual rentals should offer
If you run a company that rents cameras, lighting, sound, or grip, you need software that goes beyond issuing invoices. Here are some key functionalities you should demand:
Fast and accurate budget management
Ability to generate budgets in minutes, with adapted templates and automatic connection to inventory.Total inventory control
Know in real-time which equipment is available, which is reserved, and which is under maintenance.Compliance with Verifactu
A certified system that issues valid and synchronized invoices with the Tax Agency.AI Automation
Tools that learn from your processes to recommend prices, detect errors, and reduce management times.Integration with the audiovisual workflow
From the equipment request by a production company until the return, going through invoicing and the traceability of each material.
Filmo: AI software for audiovisual rentals
At Filmo, we have developed management software specifically designed for the audiovisual industry. Our goal is for rentals to focus on what matters: providing the best service to producers and clients, while the system handles the operations.
With Filmo, you can:
Generate budgets in minutes with the help of AI.
Control your inventory in real-time to avoid availability errors.
Comply with Verifactu regulations from day one.
Manage invoices, clients, and projects in a centralized manner.
Optimize your resources thanks to automatic reports and usage predictions.
In a sector where speed and reliability make the difference, having a specialized system is key.
Conclusion: the future of audiovisual rentals lies in digitization
The arrival of Verifactu is not just a legal obligation; it is also an opportunity to modernize the management of audiovisual rental companies.
If until now you have been working with Excel sheets or generic software, it is time to take a leap towards solutions designed for your sector. The budget management programs for the audiovisual industry are the tools that will allow you to gain efficiency, fiscal security, and trust with your clients.
At Filmo, we accompany you in this transition, combining technology, artificial intelligence, and deep knowledge of the audiovisual sector.
👉 Do you want to see how it works? Request a demo and discover how to transform the management of your rental.
